Privacy policy

1. Who we are

Ceylon Deeside Cricket Club ("CDCC", "we" or "the club") is a community cricket club based in Deeside, Scotland. This policy explains how we handle personal data for our members, junior players, parents, volunteers and supporters.

2. What information we collect

The information we collect depends on how you interact with the club. This may include:

• Contact details (name, email address, phone number).
• Membership details (teams, age group, emergency contact, relevant medical information you choose to share).
• Participation information (training attendance, match selections, events).
• Communication preferences for club news, events and fundraising.

3. How we use your information

We use personal data to run the club safely and effectively, for example:

• Administering membership and team selection.
• Sharing essential information about fixtures and events.
• Managing safeguarding and welfare for junior players and vulnerable people.
• Keeping basic financial and attendance records.

4. Who we share information with

We only share personal data where it is necessary, lawful and proportionate. Typical examples include:

• League or governing bodies, for player registration and competition rules.
• Official club systems (for example, scoring or fixture tools) used to organise cricket.
• Emergency services, if needed to protect someone’s vital interests.

5. How long we keep your information

We keep personal data only for as long as it is needed for club activities, legal obligations or safeguarding requirements. We review and securely delete data that is no longer required.

6. Your rights

You may have rights to access, correct or request deletion of your personal information, as well as to withdraw consent where this is the basis for processing.

To discuss your data or make a request, please contact the club committee or safeguarding officer using the details published on our website.

This summary is provided as a guide for players and families. If you require a formal copy of the club's full privacy documentation, please contact the committee.